17, · How to Prepare for an IEP Team Meeting Know Your Rights as a Parent and IEP Team Member. As e parent of a child wi learning disability as defined by e Setting an IEP Team Meeting Date. In most cases, e IEP team chairperson will contact you to attempt to schedule a time Learn About IEP. In order to help you prepare for an IEP team meeting, here is a simple checklist to help you How to prepare for an IEP meeting Be clear on e purpose of e IEP meeting (example – initial, annual, triennial, and addendum). is will help you prepare for e meeting. Inform parents at notes will be taken and incorporated into e IEP. You or ano er team member should take minutes of e meeting. Determine is prior to e meeting. Be sure to record e minutes on e Record of Team Meeting form. Meeting Etiquette for All Members Successful, productive meetings do not just happen. 20, · Before e IEP meeting, visit several of ese programs to get an idea of what ey're all about. Take notes and organize em for e IEP meeting. Be Prepared and Get Organized. Obtain a copy of e school's IEP form. Reading rough is before e IEP meeting will enable you to become familiar wi what you will be filling out at e IEP meeting. 16, · However, not every detail at is important to you will be included in eir notes. To ensure you fully understand your child’s IEP, you want to take your own notes in e following areas listed below. By e end of e meeting, you should understand exactly how e following areas will be fulfilled for your child. If you are not sure, ask! If you disagree, speak up because you are . meeting wi ten-day prior notice to parents. e initial IEP team meeting must be held wi in 30 calendar days of e Eligibility Meeting. Document is ision in PWN. 9) If e child is NOT determined to be eligible for special education services, document is in e IEP Team Meeting Notes in PWN and conclude e meeting. Feb 22, · You should also be taking your own notes or have a friend come and take notes for you. In Chapter 36 of my book Special Ed Mom Survival Guide, I share 20 ings you can do to foster a positive IEP meeting. I also wrote a guest post on Mom of Amazing Kids wi 12 Strategies for Staying Calm During an IEP Meeting. Preparing for an IEP Meeting Deborah Avants What to do before e meeting SPED teacher contacts parents and student to invite em to IEP meeting Contact principal and o er team members to see eir availability Suggest meeting dates and times to parents Send home prior notice at includes e TEA proposes to provide FAPE rough e IEP process. notice(s) must indicate e purpose, time. 22, · e Episcopal Center for Children, a nonprofit, nondenominational school, and treatment program for children contending wi emotional challenges put toge er a list of five ways parents can prepare for eir next IEP meeting.. Preparing for Your Next IEP Meeting:. Confirm Meeting Attendance. At least days before an IEP meeting, you should receive a letter of invitation. 17, 2001 · Preparing for an IEP. Questions for Each Team Member It helps if each team member has questions to ink about in advance, to focus her oughts. e following are lists of e kinds of questions at different IEP (Individualized Education Program) team members might need to ink about before attending a meeting. 06, · It is also likely at more an one IEP meeting will occur for is student, so take notes to reflect on e team’s conversations and prepare for ose future meetings. Our students are so lucky to have us as dedicated teachers to advocate for eir learning, and al ough IEP team meetings seem intimidating, ey don’t have to be. Sleep, Eat and Don’t take Siblings to IEP meeting. Do what you need to do so at you are well rested, well fed and well hydrated before you go to e meeting. You be sitting for more an 2 hours, so be prepared. Bring a bottle of water if necessary. Parents, Be Prepared For Your IEP Meeting by Becky L. Spivey, M.Ed. At e beginning and/or ending of each school year, parents of students wi an IEP (Individualized Education Plan) receive an invitation to meet wi e school’s IEP team to discuss evaluations, assessments, and a plan of action to support eir child’s academic needs. Apr 16, · Make sure at all team members receive a meeting link wi e correct time and date and online link at e team will be using for e IEP meeting. Make sure at all team members have RSVPd to ensure at all members will be available to attend e remote IEP meeting. One day before e meeting, send a reminder to team members and parents. Who Should Be at an IEP Eligibility Meeting Prior to e meeting, you should get written notice of your meeting (is is often called prior written notice). It should list e people or e positions of people who are invited to it. When you walk into e room, it be packed wi people. 15, · Include a Photograph! A photograph of your child shows e Very Important Person (VIP) and can make everyone smile as e meeting starts. e final section of your handout describes your concerns. You need to start on scratch paper wi a longer list and en edit to . Hi. I am a sped teacher and over e years we have been told at if you make ree documented attempts to contact e parent for an IEP meeting and e parent does not reply we were able to go head wi e meeting and en send a draft home once e meeting is complete. Take notes. Ask questions if you do not understand. Make an appointment to observe your child in class. Talk wi your child about school. What is he learning? Does he believe he is making good progress? File all loose documents in your child’s file. Make sure you have all recent test data. 2. Review e current IEP. Someone from e school district will be taking notes during e meeting, ei er by hand or on a computer. Ask for a copy of ose notes and take em wi you before you leave e meeting. Once you get home, review e notes and make sure ey are an accurate representation of e conversations you had during e meeting. IEP Meetings are bo a challenge and an opportunity for parents. If you’re looking for tips to help you prepare for your child’s next IEP meeting you’re in e right place! Prepare for your IEP meeting like a boss: from IEP basics to setting goals to getting organized and every ing in between. consider your IEP Meeting prep covered. 26, · Review e current reports, last year’s IEP, and Parents’ Rights and Responsibilities sent to you. Read e teacher's notes on each goal. Make sure you know what e current goals are and if your child is reaching em. Be prepared to share your oughts about your child’s progress on . Sample IEP Notes Template or Self-Directed IEP Template: is slide k template was developed to help students and IEP teams prepare for and share information at can be discussed during an IEP team meeting. is template also be used by teams to take notes on IEP team discussions or used as a template for a self-directed IEP meeting. Check your state’s regs for specifics. If your state does not clearly define it, I’d say a week or two is a courtesy. If it was not defined during e meeting, ask when e new IEP will start to be implemented. Make sure at e person printing and sending e IEP is ae at you are also expecting a PWN wi it. Meeting minutes are important – after all, ey capture e essential information of a meeting. But taking and preparing minutes doesn’t have to be a daunting task. We hope is article helps meeting minutes newbies in getting started in creating effective meeting minutes for your organization. Please speak wi your IEP team if you would like an interpreter at your child's IEP meeting, or if you would like a translation of your child's IEP, assessments, or notices. If you are a Deaf or Hard of Hearing parent, guardian or DOE staff, you have e legal right to a sign language interpreter during an IEP meeting. 13, · • Parent-school communication log detailing phone calls, meetings or emails to or from school • A letter of your concerns to attach to e IEP at lists your child’s streng s and challenges. Being prepared for your first IEP meeting can make it easier. It can also help to bring your own team of advisors to a meeting. How to Use Prior to e IEP meeting, you can use is checklist to prepare yourself and make sure you are ready for e meeting. Add any critical notes you might need for e meeting. During e meeting, use e form to keep e team on track and address every need. is resource is entirely editable in a PowerPoint file so at you can change. How to Prepare for an IEP Meeting. Whe er you’re preparing for your first IEP meeting in your career as a special needs parent, or you’re an old timer who needs a refresher, ese IEP tips for parents will help ensure e meeting goes as smoo ly as possible. . 22, · e school team be working on a draft IEP which will be helpful for you to review. During e IEP Meeting. While you’re sitting wi e school team, make sure you share your oughts and ideas. Ask questions and make sure at e team is . 09, · I hope at a copy of e IEP draft will be provided to me before our team meeting so at I will have e opportunity to review e document and prepare for e meeting. I’m also requesting copies of (any o er documents you wish to review before e meeting: evaluation reports, teacher progress notes, state curricula). A meeting to write e IEP must be held wi in 30 calendar days of iding at e child is eligible for special education and related services. Each team member brings important information to e IEP meeting. Members share eir information and work toge er to write e child's Individualized Education Program. 27, · Know e difference between a 504 vs. IEP and which you feel would best support your child. Arrive at your meetings wi well ought out ideas or strategies to help support your child and teachers. Prepare to compromise and have realistic expectations of what can be accomplished during school hours vs. at home. Dress appropriately for e meeting. Students can also prepare simple notes using e IEP Preparation template included below and read em at e meeting. If e student is over 14 years old, a transition plan will be drafted. Using an interest survey or questionnaire such as e one linked below, help . Best Practices In Preparing for Your Child’s IEP Meeting. Your child has an IEP Meeting coming up and like most parents you want to be as prepared as possible to play a meaningful role in e development of e initial or updated IEP. It’s difficult to know e right questions to ask and what exact steps should guide your preparation. A final consideration when preparing for e meeting: When it is time to reevaluate a student, e IEP team now ide if it needs additional information about e student. In o er words, e team is no longer required to complete a full and comprehensive evaluation of student factors at had been assessed before. Many parents create large binders filled wi meeting notes, progress reports and notes about how e IFSP might be improved. For instance, whenever you take a phone call from a member of e IFSP team, make a note of e date, e person you talked to and e subject matter discussed. If parents want to use an audio recording of an IEP team meeting, parents will need to provide a copy of e recording and a written transcript of e relevant portions wi parents' exhibits. Pay attention to e prehearing conference order at states you must identify bo e exact date and minutes on e tape at are relevant and e. School districts often prepare draft goals in advance, and parents should have an opportunity to consider draft goals prior to e IEP meeting. Note at determinations around eligibility, services, and placement are ONLY made in e context of e IEP team meeting and are not determined or drafted in advance. An Individualized Education Plan, or IEP, can feel like uncharted territory for a parent or guardian who is unfamiliar wi e document. If you are preparing for your first IEP meeting, you be filled wi questions. If so, you are not alone. Having an idea of what to expect and being prepared can help improve your first IEP meeting experience.